Replace paper sign‑in sheets with timestamped digital check‑in, per-classroom rosters, and attendance history by date range. Caredence gives directors real‑time visibility into who is in the building.
Lost clipboards, illegible handwriting, and late parent sign‑ins make attendance hard to reconstruct. Caredence gives you a clean digital record of every arrival and departure, timestamped as it happens. When someone asks for attendance history, you pull it in seconds instead of sorting through binders.
Parents sign their children in and out from their own phone with a tap. Every action is timestamped and attributed to the person who recorded it—so there's no dispute about when a child arrived or left.
Workflow: parent pulls into the lot → opens the Caredence parent portal → taps check-in → classroom tablet updates instantly and the teacher sees the child on today's roster. Pickup runs the same way in reverse, with an authorized-pickup check built in.
Staff can also check a child in from a classroom tablet with a single tap when a parent forgets, and the system records who made the entry.
Caredence shows how many children are checked into each classroom against that room's capacity, so directors can see how full a room is at a glance during drop-off and pickup.
Workflow: as children are checked in, each classroom card updates with the current count against capacity, so directors can move staff assignments without walking the building.
During drop-off and pickup—when the room count changes by the minute—you see the current state instead of counting heads on paper.
Pull attendance by child, classroom, or date range in two clicks. Every record carries arrival and departure timestamps and the classroom the child was in.
Workflow: someone requests last month's attendance → director opens Reports → filters by date and classroom → reviews the records on screen. The classroom roster also shows who is checked in right now, from the front desk or a phone.
Instead of scrambling through binders, you have a clean digital record of who was present and when.
Attendance is one pillar of the full childcare management software. Pair it with childcare billing software and give staff and parents live access with the childcare management app.
Parents open the Caredence parent portal on their phone and tap check-in or check-out. Each action is timestamped and recorded against the child, and staff can also check a child in from a classroom device.
Yes. The classroom view shows how many children are currently checked into each room against that room's capacity, updating as children are checked in and out.
Each record includes the child, classroom, and check-in and check-out timestamps, and can be filtered by child, classroom, or date range.
Staff can check a child in from the classroom tablet or director dashboard. Caredence records which staff member made the entry and when, so the audit trail stays complete.
Yes. Pull the on-site roster at any moment to see which children and staff are currently checked in—usable during drills and real evacuations from any phone or tablet.
Apply for free access or book a walkthrough of Caredence with your team.
