Every feature your daycare actually uses. None of the bloat.
Caredence replaces the spreadsheet, the clipboard, the group text, and the three apps you currently log into — with one platform built for daycare centers.
Attendance & check-in
Available now
Digital check-in & check-out
Staff check children in from a classroom tablet, and parents can check in from their own phone — every action timestamped.
Digital classroom rosters
See who's in the room, who's late, and who's still expected at a glance.
Attendance history
Pull attendance by child, classroom, or date range instead of digging through binders.
Staff-to-child ratio tracking
Staff check in and out of classrooms, and each room shows children and staff present against the ratio limit your center sets. Rooms that go over ratio get a warning on the classroom and attendance screens.
Billing & payments
Available now
Recurring tuition invoices
Auto-generate weekly, biweekly, or monthly invoices per child on a schedule you set.
Online card payments
Parents pay by card through their parent portal, with payments applied to their balance automatically.
Autopay
Parents or staff can turn on autopay so each recurring invoice is charged to the parent's saved card as soon as it's created. If a charge fails, the parent and center are emailed and the invoice stays open to pay manually.
Automatic payment reminders
Reminders for unpaid invoices email both parents before the due date, on the due date, and after it's overdue, on a schedule you set.
Manual payment reminders
Staff can send a reminder for an unpaid invoice manually at any time.
Payment history & balances
Every invoice, payment, and outstanding balance sits on the child's record.
Invoice PDFs
Download a clean invoice PDF for any invoice.
Payment receipts
Parents get a receipt emailed after each online card or autopay payment, and can download a receipt for any paid invoice from Payment History in the parent portal.
Year-end tax statements
Parents can download a yearly statement for each child from the parent portal, listing every payment and the total paid for the year.
Your center's own Stripe account
Each center connects its own Stripe account, so parent card payments and autopay go straight to the center. Caredence doesn't take a fee from payments.
Parent communication
Available now
Daily reports
Send meals, naps, diapering, and activities from the classroom, not from a desk.
Photo sharing
Approved photos only — parents see their child's day, not anyone else's.
Direct messaging & announcements
Message one parent or a whole classroom without giving out personal numbers.
App Store & Google Play apps
Staff and parents can install Caredence from the Apple App Store or Google Play, or use it in any modern browser.
Staff & operations
Available now
Staff directory
Keep staff records, contact details, roles, and status in one place.
Roles & permissions
Control who can see financial data, family records, and center settings.
Classroom assignments
Assign lead teachers, assistants, and substitutes to classrooms so coverage is visible.
Owner dashboard & reporting
Available now
Enrollment & revenue dashboard
Current picture of children enrolled, revenue collected, and outstanding balances.
Attendance & financial reporting
Enrollment, attendance, and revenue reporting from the records staff already create.
Multiple centers & locations
Run several centers and locations from one sign-in, with data scoped per location.
Security & access control
Available now
Role-based access
Owners, directors, teachers, and parents each see only what they should.
Encrypted data
All data encrypted in transit and at rest.
Protected sign-in
Repeated failed sign-in attempts temporarily lock the account, and card details never touch our servers.
See it run on your roster.
Apply for free access — then import your children from a spreadsheet and start taking digital attendance once your account is activated.